BOARD MINUTES

BOARD MEETING MINUTES - OCTOBER 18, 2018

Meeting called to order at 6:15pm with all members present with the exception of Alice Trumble.

Minutes of the September 11th meeting were accepted as read, with motions made by Cindy Arquette and Cherie Tietjen. Motion carried.

Treasurer’s report was accepted as presented, with motions to accept made by Sue Billington and Terry DeMassey. Motion carried.

Director Bev Ripka will be on vacation Nov. 6-14th. Board approval with coverage being made by board members.

The  SRP meeting was held in Watertown at NCLS on October 4. Improvements and suggestions were made at this meeting for next year.  Next year is a space theme.

Annual meeting in Watertown was held, Monday, September 17th with The Director and 3 trustees attending. The main topic this year was how to run board meetings.

Volunteer dinner will be held once again at the Tailwater in Altmar on Tuesday October 23rd at 6:30.

Our library continues to grow with new patrons and literary additions to our shelves. We have had an increase with visits to our website.

Trustees are to come to the next meeting with ideas or approval of items in our Five Year Plan. Changes will be made at that time.

County wide library meeting will be held in Phoenix this year on October 16th at 7:00. Several trustees plan on attending.

We continue to brainstorm for ways to bring the kids (and parents) into the library. Lego club, making “Slime” and a card making night were some ideas we can start this fall.

Meeting was adjourned at 7:25pm with motions being made by Jody Hunt and Sue Billington. Motion carried. Next meeting will be November 20th, due to director being out of town.

Respectfully submitted,

Terry DeMassey, secretary

 

BOARD MEETING MINUTES - SEPTEMBER 11, 2018

Meeting called to order at 6:25pm with all members present.

Minutes of the August, 14th meeting were accepted as read, with motions made by Cindy Arquette and seconded by Cherie Tietjen. Motion carried.

Treasurer’s report was accepted as presented, with motions to accept made by Jody Hunt and Jean Farmer. Motion carried.

We have received 90% of our construction grant in the amount of $6414. Remaining 10% to be paid at a later date (more paperwork needed).

We all agree that next year’s SRP needs to be revamped. Any and all suggestions are welcomed. Possibly asking patrons for ideas on what they would like.

The Annual Meeting will be held in Watertown, Monday, Sept. 17th. There will be a short  meeting after lunch on “Effective Board Meetings”. Please attend if you can. The library will be closed on that morning.

We will discuss the library’s  Five Year Plan of Service at the October meeting.

The catalog monitor is up and running. Hope to be able to get the patrons to use this for their holds, e-books, etc. A mouse pad is needed at this time.

Senator Patty Ritchie is always looking for ways to help our libraries. Director Bev Ripka  will send a few suggestions along to her for us.

Our new patron list has been steadily growing all summer long. Some are from new people moving into the area. Many are quite surprised at how much we have to offer. Often we hear how friendly our library is.

Bev is looking into getting an air printer for patron use. We have had many patrons ask if they can print from their phones.

Welcome to Hollie Hallock, our new volunteer. It’s always good to have new people on board.New Trustee Handbooks are being printed and the Director will get them to us when they arrive. It’s a good thing to go through them to see what our responsibilities are with the library and board meetings.

Meeting adjourned at 7:15pm with motions made by Jody Hunt and Jean Farmer. Motion carried. Next meeting will be held October 9th.

Respectfully submitted,

Terry DeMassey, secretary

 

BOARD MEETING MINUTES - AUGUST 14, 2018

Meeting called to order at 6:00pm. All members present with the exception of Jody Hunt.

Minutes of the June 12th meeting were accepted as read with motions made by Alice Trumble and Cherie Tietjen. Motion carried.

Treasurer’s report was accepted as presented. Motions made by Jean Farmer and Alice Trumble. Motion carried.

Director Bev Ripka stated that she received notice from NYS Library that our construction bid was approved in the amount of $7127.

Our SRP enrolment is down from previous years, but, we are not alone in that area. Several other libraries in our system reported the same problem when asked how their programs were fairing. Suggestions for next year included trying a different reward system, raffles at the end of program and adding adults. We will be revisiting these ideas in the new year.

Annual meeting will be held at the Hilton Garden hotel in Watertown, Monday, September 17th. If you plan on going, please register soon. Library will be closed for the morning so those attending will be able to do so.

Our Five Year Plan will be discussed at the next meeting.

The weeding of the library books is almost done !! It will be the first time the picture books have been done.

Director and Treasurer state that the second monitor in the  office is very helpful for them when doing their jobs !

The Ricard Grange event was a great success ! Many thanks to them for using our libray for their progams.

The Oswego County Library meeting will be held in Phoenix, October 16th at 7:00pm.

Volunteer Dinner is planned for October 23rd at 6:30pm. We are going to try Tailwater in Altmar once again.

Meeting was adjourned at 7:55, with Sue Billington and Cherie Tietjen making the motions. Motion carried. Next meeting will be held September 11th.

Respectfully submitted,

Terry DeMassey, secretary

 

BOARD MEETING MINUTES - APRIL 24, 2018

Meeting was called to order at 6:20pm. All members were present at this time with the exception of Tami Trumble.

Minutes of the March 27th meeting were accepted as read, with motions made by Alice Trumble and Cherie Tietjen. Motion carried.

Treasurer’s report was accepted as presented with motions made by Jean Farmer and Alice Trumble. Motion carried.

Fiber optic update was given by Director Bev Ripka. NCLS is waiting for DANC to contact them with the go ahead. Ever thing is in place and ready for that order.

Key cards are now available for patrons to have instead of the regular sized  card when they apply for a library card. Library cards are also accessible on your smart phone through the NCLS app.

Bill’s Carpet and Flooring will begin the new floor in the entry way on Wednesday the 25th at 8:00am. We will be using the front entry until the floor is done. Concern about the heavy video racks making dents in the new flooring was discussed. Bev will check on that during the process.

The fireplace has been working (hallelujah !! ) since the new ignitor was installed. The town will be helping Sue with the clean up of the siding outside that is soot smudged.

Quilt raffle tickets are still selling. Hope to sell more the day of the June sale.  Silent auction made a nice profit of $639.50 ! Not bad !!

Daddy O’s is providing us with ice cream coupons once again this year for SRP. This year, each child will receive only one coupon for the first 10 books read.  Coupon usage was being misused last year.

Meeting was adjourned at 7:15pm with Jody Hunt and Cindy Arquette making the motions. Motion carried. Next meeting will be May 8th in the Community Room at 6:00pm.

Respectfully submitted,

Terry DeMassey, secretary

 

BOARD MEETING MINUTES - MARCH 27, 2018

Meeting was called to order at 6:05pm. All members were present at this time.

Minutes of the February 27th meeting were accepted as read, with motions made by Alice Trumble and Sue Billington.  Thank you Bev, for taking over my duties while I was absent. It is much appreciated.

Treasurer’s report was accepted as presented with motions made by Jean Farmer and Jody Hunt.  In order to have an current up to date report that corresponds with our bank statement, donation and etc., it was asked of our treasurer, if she would have the bank information if we changed our meeting time.  Cindy Arquette stated that the second Tuesday of the month would give her the time to have this info for the report.

Meetings will now be held on the second Tuesday of the month. Meeting dates may be changed at the discretion of the board. Secretary will print up a new meeting notice to be hung in the library and Post office.

The director and board have decided to come up with a Personnel Plan in the event that we should have to hire a new director, that an employment contract will be in place.

Fiber optic equipment is in place and we are just waiting for NCLS to come and do the final step. They will be here as soon as possible.

Our Five Year Plan update is in need of updating. We will be working on that the next few meetings.

Our two new cameras (back door and YA room) are now in place.  Jody will help us with  getting an app for our phones.

Plank Road Fireplace has been out, again, to try and resolve our issues that the fireplace keeps going out. A new ignitor has been installed.  Fingers crossed !!

Inventory is DONE !!

The bids for the silent auction will be opened this week.  Good luck to all the bidders.

Meeting was adjourned at 7:30pm with Jody Hunt and Alice Trumble making the motions. Motion carried. Next meeting will be April 24th in the Community Room of the library at 6:00pm.

Respectfully submitted,

Terry DeMassey, secretary

 

BOARD MEETING MINUTES  - September 26,2017

Meeting called to order at 6:15 pm. All members present.

Minutes of the August 25th meeting were accepted as read, with motion made by Jody Hunt and seconded by Alice Trumble. Motion carried.

Treasurer's report was accepted as presented with motion made by Jean farmer and seconded by Cherie Tietjen. Motion carried.

JLS Construction from Camden has finished our roof project and they have been paid. Insulation was put in every nook and cranny in hopes it will help with heating and ice buildup this winter.

Volunteer dinner will be held October17th at the Tailwater Lodge in Altmar, at 6:30 pm. Bev Ripka is I the process of finalizing our dinner choices, waiting a call back from the Lodge -,

NCLS annual meeting is Thursday, September 28, 2017 in Watertown. Several of our Trustees are planning on going.

We have received a bill from Roy Olin on the work that has been done on the sidewalk for our Memory Garden. A check will be sent to frim tfris ileek.

An idea was brought up, by Director Bev, to possibly change the shelving in the children's room. A motion was made, by Sue Billington and Alice Trumble to have Bev look into someone looking at the project to come up with a cost,

Spectrum will be running the lines for the fiber optics here at our library. We are still having problems with our faxes and the phone lines. Bev is doing some more of our inventory for NCLS in the children's room.

It was discussed that we should possibly only let the kids get one ice cream certificate for reading 10 books next year during Summer Reading Program. There was apparently a problem with some adults using the certificates, too. After a short discussion, a motion was made by Sue Billington and seconded by Jody Hunt to try this next year.

The Oswego County Library meeting will be held in Williamstown on October 12th at 7:00 pm.

Meeting adjourned at 7:15, with Jody Hunt making the motion and Sue Billington seconding.

Next meeting, October24th at 6 p.m.

 

BOARD MEETING MINUTES - August 29, 2017

Meeting called to order at 6 p.m. All members present. Minutes of the June 27th meeting were accepted as read by Cherie Tietjen and seconded by Jody Hunt. Motion carried. Tresurer's report given and accepted as presented. Motion to accept made  by Alice Trumble and seconded by Jean Farmer. Motion carried.

Director, Bev Ripka gave an update on the construction of the new portion of the roof and blown in insulation. She has been in contact with JLS Construction and the project is to begin within the next two weeks. We are hoping this will help take care of the heat loss and ice buildup during the winter. Many thanks to Senator Patty Ritchie for an additional $2000 in funds which will go towards this project. This is in addition to the $7000 already received from her.

SRP is winding down and the planning for next year beginning. The NCLS Annual Meeting will be held in Watertown on September 28. Need to register by the 15th if you plan on attending.

Roy Olin has put in our new Memorial Garden sidewalk and Kellogg Memorials has added the latest names from donations. The sidewalk and steps look fantastic. Kellogg Memorials, thanks for all you do for us.

Our circulation numbers are once again up for the summer months. We had almost 850 visitors for the month of July alone! We have been very busy.

Fiber Optic lines will be installed in the library as soon as they can get to us. NCLS and Watertown are being done now. This wil make a huge difference in our internet connection. Our Volunteer Dinner wil be held October 17 at 6:30 at the Tailwater Lodge in Altmar.

Meeting adjourned at 7:30 with Jean Farmer and Cindy Arquette making the motions Motion carried. Next meeting September 26 at 6:00 in the Community Room.

Respectfully submitted by Terry DeMassey, Secretary